# Plan a big-room or PI planning event

An agenda, preparation checklist, and facilitation plan for a multi-team planning event that ends with committed objectives and a dependency board.

- Topic: Meetings
- Framework: Few-Shot
- Level: Standard
- Tags: Plan, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/plan-a-big-room-or-pi-planning-event

## Prompt

```text
Help me plan a big-room planning event (such as SAFe PI planning or a quarterly multi-team planning session).

**Teams attending:** [NUMBER of teams, roles, locations]
**Planning horizon:** [e.g. next 10-12 weeks / one quarter]
**Business priorities for the period:** [TOP features or objectives]
**Format and length:** [in person / remote / hybrid, 1 or 2 days]
**Tools:** [physical board, Miro, Jira, etc.]
**Problems from past planning sessions:** [e.g. "dependencies found too late", "overcommitment"]

Return:
1. **Preparation checklist** (2-4 weeks before): prioritized backlog ready, capacity per team calculated (holidays, support load, leave), architecture and dependency pre-work, logistics, and briefings for leaders.
2. **Agenda** with timings for each day: business context, product vision, team breakouts, draft plan review, management problem-solving, final plan review, risk review, and confidence vote.
3. **Team breakout guidance**: how to size work against capacity, leave a buffer (typically 15-20%), and write objectives in business terms.
4. **Dependency board**: how to capture and confirm cross-team dependencies, with a rule that every dependency needs both teams' agreement.
5. **Risk handling**: sort risks into resolved, owned, accepted, or mitigated.
6. **Confidence vote**: how to run it and what to do with low scores.
7. **Remote or hybrid adjustments**, if relevant.
8. **Outputs and follow-up**: what should be published within 48 hours.

Flag where my situation suggests a lighter-weight version would work better.
```

## What to fill in

- NUMBER of teams, roles, locations
- e.g. next 10-12 weeks / one quarter
- TOP features or objectives
- in person / remote / hybrid, 1 or 2 days
- physical board, Miro, Jira, etc.
- e.g. "dependencies found too late", "overcommitment"

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.