# Observe a trainer and give structured coaching feedback

An observation checklist and feedback plan for assessing new or internal facilitators and helping them improve.

- Topic: Learning & Teaching
- Framework: RTF
- Level: Standard
- Tags: Brainstorm, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/observe-a-trainer-and-give-structured-coaching-feedback

## Prompt

```text
Create a facilitator observation tool and help me give coaching feedback to a trainer.

**Context:** [e.g. "certifying internal SMEs as trainers", "new facilitator's first solo session"]
**Session type:** [in person / virtual / hybrid; length; group size]
**What good facilitation looks like in our organization:** [ANY STANDARDS or "suggest them"]
**My observation notes (if I have them already):** [PASTE or "none yet"]

Build an observation checklist covering:
- Opening: purpose, relevance to learners, ground rules, energy.
- Content delivery: accuracy, clarity, examples, pace, timing against the plan.
- Engagement: questions asked (open vs. closed), wait time, inclusion of quiet participants, managing dominant voices.
- Activities: clear instructions, debrief that links back to the job.
- Virtual skills (if relevant): platform fluency, chat and poll use, camera presence.
- Handling challenges: tough questions, off-topic tangents, tech issues.
- Close: summary, action commitments, evaluation.

For each item, give a 3-level rating with observable descriptions (developing / proficient / strong).

Return:
1. The observation checklist as a table.
2. If I gave notes: strengths with specific evidence, the 2-3 highest-impact improvements, and a practice suggestion for each.
3. A structure for the feedback conversation: ask for self-assessment first, then share observations.
4. Criteria for signing off a facilitator as ready to deliver alone.

Base feedback only on observed behavior, not personality.
```

## What to fill in

- in person / virtual / hybrid; length; group size
- ANY STANDARDS or "suggest them"
- PASTE or "none yet"

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.