# Map approvals, sign-offs, and accountability in an AI-assisted process

A step-by-step map of who verifies, who approves, when to escalate, and who owns the final decision when AI is involved.

- Topic: Working with AI
- Framework: Few-Shot
- Level: Standard
- Tags: Analyze, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/map-approvals-sign-offs-and-accountability-in-an-ai-assisted-process

## Prompt

```text
Review an AI-assisted workflow and show me exactly where humans need to stay in control.

**The workflow:** [STEPS, noting which ones AI does]
**The final output or decision:** [e.g. "supplier selected", "customer refund approved", "report sent to the board"]
**People and roles involved:** [WHO does what today]
**Stakes:** [money, customers, legal, safety, reputation - and any limits, e.g. "refunds over $500 need a manager"]
**Existing approval rules:** [company policy or delegation of authority, if known]

Return:
1. A table: Step | Human judgment needed? | Verification needed (what to check) | Approval needed (who) | Escalation trigger | Accountable person.
2. **The final decision owner** - one named role who is accountable for the outcome, and why it cannot be the AI or the tool vendor.
3. **Approval thresholds** - the amounts, risk levels, or situations that require sign-off, and at what level.
4. **Escalation** - which situations go to whom, and how fast.
5. **Gaps** - steps where nobody currently checks AI output, or where accountability is unclear or shared by "everyone".
6. Any step where a human approval would be a rubber stamp, and how to make the review meaningful (what the reviewer must look at, time allowed).

Keep the controls proportionate: heavy review only where errors are costly or hard to reverse. Align thresholds with my company's existing approval rules where I have shared them, and mark anything you assumed as [CONFIRM].
```

## What to fill in

- STEPS, noting which ones AI does
- WHO does what today
- company policy or delegation of authority, if known
- CONFIRM

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.