# Make the case for my team to attend a conference

A short proposal that ties conference attendance to business goals, shows full costs, and plans how the team will share what it learns.

- Topic: Email & Workplace Communication
- Framework: Few-Shot
- Level: Standard
- Tags: Finance, Write, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/make-the-case-for-my-team-to-attend-a-conference

## Prompt

```text
Help me write a proposal asking for approval and budget to send my team to a conference or event.

**Conference:** [name, dates, location or virtual, link to agenda]
**Who wants to attend and their roles:** [NAMES or roles]
**Why this event:** [sessions, speakers, customers or partners attending, certifications, chance to present or exhibit]
**Our team or company goals it supports:** [e.g. "launching in a new market", "upskilling on a new platform"]
**Costs I know:** [registration, travel, hotel, meals, booth - mark unknowns]
**Who approves it and what they care about:** [e.g. "my director, focused on budget and coverage"]
**Notes or documents I have:** [paste anything useful]

Write a one-page proposal with:
1. **The ask** in the first two sentences: who, which event, total cost, and the decision deadline (e.g. early-bird pricing date).
2. **Why it's worth it:** 3-4 specific benefits tied to our goals, naming sessions or meetings rather than general "networking."
3. **Each attendee's focus,** so we split up and don't duplicate.
4. **Full cost table** with a lower-cost option (fewer people, virtual pass, shared rooms). Mark estimates [ESTIMATE].
5. **Coverage plan** while we're away.
6. **How we'll share what we learn:** e.g. a debrief session, written notes, and 3 actions within 30 days.

Then give me a short cover email to send with it. Keep the tone confident and practical; don't overstate the return.
```

## What to fill in

- name, dates, location or virtual, link to agenda
- NAMES or roles
- registration, travel, hotel, meals, booth - mark unknowns
- e.g. "my director, focused on budget and coverage"
- paste anything useful
- ESTIMATE

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.