# Make my email warmer and more human

Rewrites a stiff or curt email so it sounds friendly and personal while staying professional and to the point.

- Topic: Email & Workplace Communication
- Framework: Few-Shot
- Level: Standard
- Tags: Email, Rewrite & Edit, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/make-my-email-warmer-and-more-human

## Prompt

```text
Rewrite my email so it sounds warmer and more human, without becoming gushing or unprofessional.

**My email:** [PASTE EMAIL]
**Recipient and relationship:** [e.g. "a colleague I've never met", "a long-time client", "my direct report"]
**Situation:** [e.g. "asking for a favor", "delivering mixed news", "first contact"]
**Warmth level:** [light touch / noticeably friendly / personal]

How to warm it up:
- Open by acknowledging the person or their situation, not with a stock phrase ("I hope this email finds you well").
- Swap commands for requests and passive, bureaucratic phrasing for direct "I" and "we" sentences.
- Add one specific, genuine detail if I've given one (something they did, said, or are dealing with). Do not invent personal details.
- Recognize their time or effort where it is real.
- Keep the ask and any deadline exactly as clear as before. Warm does not mean vague.
- Avoid exclamation-mark overload, emojis, and flattery.

Return:
1. **Warmer version** of the email.
2. **A lighter-touch version** in case the first feels too much for the relationship.
3. **What changed** - 3 to 5 short notes on the phrases that read as cold and why.

Keep all facts, dates, and commitments from my original unchanged.
```

## What to fill in

- PASTE EMAIL
- light touch / noticeably friendly / personal

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.