# Handle client revision requests without endless rounds

A reply to excessive or conflicting revision requests, plus a revision policy that keeps future projects on track.

- Topic: Email & Workplace Communication
- Framework: RTF
- Level: Standard
- Tags: Analyze, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/handle-client-revision-requests-without-endless-rounds

## Prompt

```text
A client keeps asking for revisions on a deliverable. Help me handle it.

**The deliverable:** [WHAT]
**Revisions included in our agreement:** [NUMBER of rounds, or "not specified"]
**Rounds done so far and what changed each time:** [HISTORY]
**The latest feedback:** [PASTE IT]
**Pattern I'm seeing:** [e.g. new stakeholders, changing direction, contradictory comments, small tweaks forever]
**My options:** [charge for extra rounds, a final round, a call to reset]

Give me:
1. A diagnosis: is this refinement within the original brief, a change in direction (which is new scope), or a decision-making problem on the client's side?
2. A reply to the latest feedback that confirms what I'll change, points out conflicting comments and asks one person to decide, and states where we are against the included rounds.
3. A message proposing how to handle further changes: an extra round at [ADD PRICE], a change order for the new direction, or a short call to agree on final direction.
4. A short script for that call.
5. A revision policy for future SOWs: what a round is, consolidated feedback from one approver, turnaround times, and what counts as new scope.

Tone: collaborative and confident, not defensive. Base the scope judgment only on the agreement I describe.
```

## What to fill in

- WHAT
- NUMBER of rounds, or "not specified"
- HISTORY
- PASTE IT
- charge for extra rounds, a final round, a call to reset
- ADD PRICE

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.