# Handle a workplace accommodation request step by step

Guides you through an accommodation request with an interactive-process plan, questions to ask, options, and a written response.

- Topic: HR & Hiring
- Framework: RTF
- Level: Standard
- Tags: HR & Hiring, Analyze, Plan, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/handle-a-workplace-accommodation-request-step-by-step

## Prompt

```text
Help me handle an employee's request for a workplace accommodation (e.g. disability, medical, religious, or pregnancy-related).

**What the employee asked for:** [THEIR WORDS]
**Their role and essential job functions:** [LIST - be specific]
**What we know so far:** [any documentation received - describe at a high level, no diagnosis details needed]
**Constraints:** [operational, safety, cost, team coverage]
**Country/state:** [LOCATION]

Give me:
1. **Process outline** - the steps for a good-faith interactive process, with suggested timelines, and what to document at each step.
2. **Questions to ask the employee** - focused on functional limitations and what would help, not diagnosis.
3. **What documentation we may and may not request** under typical rules [CONFIRM LOCAL LAW], and how to keep medical information confidential and separate from the personnel file.
4. **Options to consider** - the requested accommodation plus 3-5 alternatives (schedule, equipment, duties, location, leave), with pros and cons.
5. **How to assess hardship** honestly, and what doesn't count as a valid reason to deny.
6. **Draft written response** - for approval, partial approval with alternative, or request for more information (pick the one I specify: [APPROVE / ALTERNATIVE / MORE INFO]).

This is general guidance, not legal advice. Confirm obligations with an employment lawyer for my location, especially before any denial.
```

## What to fill in

- THEIR WORDS
- LIST - be specific
- operational, safety, cost, team coverage
- LOCATION
- CONFIRM LOCAL LAW
- APPROVE / ALTERNATIVE / MORE INFO

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.