# Find where communication is breaking down on my project

Diagnoses communication gaps across meetings, channels, and teams, and gives you a simple plan to fix the flow of information.

- Topic: Projects & Operations
- Framework: RTF
- Level: Standard
- Tags: Communication, Meetings, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/find-where-communication-is-breaking-down-on-my-project

## Prompt

```text
Help me find where communication is breaking down on my project or team.

**Who is involved:** [TEAMS, roles, locations or time zones]
**How we communicate now:** [MEETINGS, email, Teams or Slack channels, trackers, documents]
**Symptoms:** [e.g. "people hear about changes late", "same questions every week", "decisions get re-opened"]
**Examples:** [PASTE threads, notes, or describe 2-3 recent incidents]

Look for:
- Missing links: people or teams who need information but aren't in the meeting, channel, or email list.
- Decisions made without a written record, or recorded where no one looks.
- Too many channels for the same topic, so nobody knows which is current.
- Bottleneck people who relay information and slow it down.
- Handoffs between teams with no agreed format.
- Meetings that share status but don't settle anything.
- Language, time zone, or remote-vs-office gaps.

Return:
1. Diagnosis: the 3-5 breakdowns, each with evidence, who is affected, and the cost.
2. A simple communication map: what information goes to whom, through which channel, how often.
3. Fixes for each breakdown, starting with the cheapest (a decision log, one source of truth, a weekly summary post, a changed invite list).
4. A short note to the team explaining the changes.

Focus on how information flows, not on who is to blame. Base the diagnosis on my examples; mark guesses [LIKELY].
```

## What to fill in

- TEAMS, roles, locations or time zones
- MEETINGS, email, Teams or Slack channels, trackers, documents
- PASTE threads, notes, or describe 2-3 recent incidents
- LIKELY

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.