# Find meeting times across time zones and write the invite

Workable meeting slots for attendees in several time zones, a fair rotation if it recurs, and a ready-to-send invitation.

- Topic: Meetings
- Framework: Few-Shot
- Level: Standard
- Tags: Meetings, Write, Plan, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/find-meeting-times-across-time-zones-and-write-the-invite

## Prompt

```text
Help me schedule a meeting across time zones.

**Attendees and their locations/time zones:** [e.g. "my executive - New York; CFO - London; partner - Singapore"]
**Working hours or constraints for each:** [e.g. "no calls after 7pm local", "Fridays off in Dubai"]
**Meeting length and purpose:** [DETAILS]
**Date range:** [e.g. "next 2 weeks"]
**One-off or recurring?** [if recurring, how often]
**Whose time matters most:** [e.g. "external partner gets the best slot"]

Give me:
1. A table of the 3 best slots showing each attendee's local time and day, and who is outside normal hours.
2. If no slot works for everyone, say so and suggest options: split into two sessions, record and share, or rotate the inconvenient time.
3. For a recurring meeting, a fair rotation so the same people don't always take early or late calls.
4. Daylight-saving changes in the date range that will shift local times - flag them so I can double-check [CONFIRM DST DATES].
5. The calendar invite: title, agenda in 3 bullets, times written in each attendee's zone, and the video link placeholder [ADD LINK].
6. A short email proposing the options and asking people to confirm by [DATE].

Double-check the time conversions and show your working for the first slot so I can verify it.
```

## What to fill in

- e.g. "no calls after 7pm local", "Fridays off in Dubai"
- DETAILS
- e.g. "next 2 weeks"
- if recurring, how often
- e.g. "external partner gets the best slot"
- CONFIRM DST DATES
- ADD LINK
- DATE

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.