# Facilitate a fair performance calibration meeting

Prepares an agenda, ground rules, bias checks, and facilitator prompts to run a calibration session that produces consistent ratings.

- Topic: Meetings
- Framework: Few-Shot
- Level: Standard
- Tags: Meetings, Leadership, Code, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/facilitate-a-fair-performance-calibration-meeting

## Prompt

```text
Help me facilitate a performance calibration meeting with a group of managers.

**Group being calibrated:** [team/function, number of employees, levels]
**Rating scale and definitions:** [PASTE]
**Target or guideline distribution (if any):** [e.g. none / guidance only]
**Pre-submitted ratings summary:** [counts by rating per manager - optional]
**Time available:** [e.g. 2 hours]
**Known challenges:** [e.g. one manager rates everyone high, new managers, remote vs. office employees]

Give me:
1. **Pre-work for managers** - what to bring for each person (evidence of results and behaviors against level expectations, not adjectives).
2. **Agenda with timings** - prioritize discussion time on borderline cases and top/bottom ratings rather than reviewing everyone equally.
3. **Ground rules** - confidentiality, evidence over impressions, compare to the level standard not to each other, everyone speaks.
4. **Bias checks to call out live** - recency, halo/horns, proximity (remote vs. in office), leniency/severity by manager, similarity, and patterns by gender, race, or leave status.
5. **Facilitator prompts** - e.g. "What's the evidence that this is above the level expectation?", "Would we rate this the same if someone else delivered it?"
6. **Post-meeting checks** - distribution by manager and by demographic group (where lawful), documentation of rating changes and reasons.
7. **Template** for recording each change and its rationale.

Rules: only analyze demographic patterns where that data is lawfully collected, suppress any group under 5 people, and do not invent counts - work only from what I provide.
```

## What to fill in

- team/function, number of employees, levels
- PASTE
- e.g. none / guidance only
- counts by rating per manager - optional
- e.g. 2 hours

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.