# Extract decisions, actions, risks, and deadlines from a document

Turns any document or long update into a clear list of decisions made, actions with owners, risks, deadlines, and open questions.

- Topic: Productivity & Planning
- Framework: RTF
- Level: Standard
- Tags: Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/extract-decisions-actions-risks-and-deadlines-from-a-document

## Prompt

```text
Go through the material below and pull out everything I need to track.

**Material:** [PASTE document, report, long email thread, or project update]
**Context:** [e.g. "steering committee pack for the CRM migration"]
**Today's date:** [DATE, so you can flag what's overdue]

Return five tables:
1. **Decisions made:** | Decision | Who made it | Date | Section or quote |
2. **Actions:** | Action | Owner | Due date | Status if stated | Section |
3. **Risks and issues:** | Risk or issue | Likely impact | Mitigation mentioned | Owner |
4. **Deadlines and milestones:** | Date | What is due | Who | Overdue or at risk? |
5. **Open questions:** | Question | Why it matters | Who could answer it |

Then:
- **Top 3 things to follow up on this week.**
- **Gaps** - actions with no owner, deadlines with no date, decisions that are implied but never confirmed.

Rules:
- Only list what the material says or clearly implies; mark implied items as (implied).
- Never invent owners or dates - write [NO OWNER] or [NO DATE].
- Keep each row to one line so I can paste the tables into Excel, a tracker, or a Teams or Slack message.
```

## What to fill in

- PASTE document, report, long email thread, or project update
- e.g. "steering committee pack for the CRM migration"
- DATE, so you can flag what's overdue
- NO OWNER
- NO DATE

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.