# Explain benefits changes to employees in plain language

Turns benefits plan documents into a clear employee explanation with examples, FAQs, and actions they need to take.

- Topic: Email & Workplace Communication
- Framework: Few-Shot
- Level: Standard
- Tags: HR & Hiring, Write, Plan, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/explain-benefits-changes-to-employees-in-plain-language

## Prompt

```text
Help me explain changes to our employee benefits in plain language.

**What's changing:** [e.g. new health plan options, premium changes, retirement match, new leave benefit]
**Plan details:** [PASTE summaries or plan documents]
**Who is affected:** [all employees / certain groups / locations]
**Key dates:** [enrollment window, effective date, deadlines]
**What employees must do:** [ACTIONS - e.g. re-enroll, choose a plan, nothing]
**Channels:** [email / intranet / town hall / manager briefing]

Write:
1. **Announcement email** - what's changing and why, what it means for them, what they need to do and by when (in bold), where to get help. Under 300 words.
2. **Side-by-side comparison table** - old vs. new, in plain words (define terms like deductible, copay, vesting).
3. **2-3 worked examples** for typical situations (e.g. single person with few doctor visits, family with a planned surgery) - using only figures from the plan details, marked [CONFIRM].
4. **FAQ** - 10 likely questions with answers.
5. **Manager talking points** for team questions.
6. **Reminder message** to send 3 days before the deadline.

Rules: do not invent costs or coverage details; flag anything unclear as [CHECK WITH CARRIER/BROKER]. Avoid advising individuals which plan to choose - direct them to decision tools or the benefits team.
```

## What to fill in

- PASTE summaries or plan documents
- all employees / certain groups / locations
- enrollment window, effective date, deadlines
- ACTIONS - e.g. re-enroll, choose a plan, nothing
- email / intranet / town hall / manager briefing
- CONFIRM
- CHECK WITH CARRIER/BROKER

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.