# Evaluate and compare suppliers

A supplier scorecard covering capability, cost, risk, ESG, and fit.

- Topic: Projects & Operations
- Framework: RCTFVV
- Level: Advanced
- Tags: Summarize, Analyze, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/evaluate-and-compare-suppliers

## Prompt

```text
Role: Act as a category manager evaluating tender responses.

Context: The published evaluation criteria and weights: [CRITERIA_WEIGHTS]. The scoring scale and what each score means: [SCORING_SCALE]. Supplier responses summarised by criterion (and pricing): [RESPONSES]. Mandatory requirements and any pass/fail gates: [GATES]. Total cost of ownership factors beyond price: [TCO_FACTORS]. Governance requirements (audit trail, moderation): [GOVERNANCE].

Task: Produce: (1) the gate check - which suppliers pass the mandatory requirements; (2) a scored matrix - each criterion scored per supplier against the scale, with a specific evidence-based rationale (quote or reference the response), then weighted totals and a ranking; (3) a total-cost-of-ownership view, not just headline price; (4) the clarifications needed from each supplier before a final decision; (5) a moderation-ready summary of why the leading supplier leads.

Format: Sections: Gate check | Scored matrix (table) | TCO view | Clarifications needed | Moderation summary. ~550 words.

Verification: Re-check that every score maps to the scale definition and cites the response; list any criterion applied inconsistently and correct it.

Validation: Review as a losing bidder challenging the outcome: is the rationale defensible and consistent, or subjective? Firm up the weakest scored criterion.
```

## What to fill in

- CRITERIA_WEIGHTS
- SCORING_SCALE
- RESPONSES
- GATES
- TCO_FACTORS
- GOVERNANCE

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.