# Evaluate a flexible work request fairly and consistently

Assesses a remote, hybrid, or schedule change request against business needs and policy, and drafts a clear decision.

- Topic: HR & Hiring
- Framework: RTF
- Level: Standard
- Tags: Analyze, Plan, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/evaluate-a-flexible-work-request-fairly-and-consistently

## Prompt

```text
Help me evaluate an employee's flexible work request (remote, hybrid, compressed hours, part-time, or schedule change).

**What they're asking for:** [REQUEST, start date, permanent or trial]
**Their stated reason:** [if shared - note if it relates to caregiving, health, disability, or religion; do not ask for more medical detail than needed]
**Role and its requirements:** [tasks, collaboration needs, customer coverage, equipment, security]
**Our flexible work policy:** [PASTE]
**How similar requests were handled:** [PRECEDENTS]
**Location:** [COUNTRY/STATE]

Assess:
1. **Legal check** - whether this may need to be treated as a formal statutory flexible work request or an accommodation, with process and deadlines [CONFIRM LOCAL LAW].
2. **Business impact** - concrete effects on coverage, quality, team, and customers. Distinguish real impacts from assumptions ("people work less from home").
3. **Consistency** - how this compares with past decisions and whether any group is treated differently.
4. **Options** - approve, approve with conditions, trial period with review criteria, or decline with an alternative.
5. **Recommendation** with reasoning.

Then draft:
- A written response for the decision I choose: [APPROVE / TRIAL / DECLINE].
- If declining, specific business reasons and an alternative offered.
- Review criteria and date for a trial.

Apply the same standard I would use for any employee in a similar role. This is general guidance; confirm local law and our policy before responding, especially before a decline.
```

## What to fill in

- REQUEST, start date, permanent or trial
- PASTE
- PRECEDENTS
- COUNTRY/STATE
- CONFIRM LOCAL LAW
- APPROVE / TRIAL / DECLINE

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.