# Document requirements and process flows

Gathers and structures business requirements, process flows, and acceptance criteria.

- Topic: Projects & Operations
- Framework: RCTFVV
- Level: Advanced
- Tags: Analyze, Brainstorm, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/document-requirements-and-process-flows

## Prompt

```text
Role: Act as a business analyst documenting requirements and process for a change.

Context: The change / initiative and its objective: [OBJECTIVE]. Stakeholder inputs / interview notes: [INPUTS]. The current process as described: [AS_IS]. Pain points and their impact: [PAIN_POINTS]. Systems involved: [SYSTEMS]. Constraints and compliance needs: [CONSTRAINTS]. Definition of done for this analysis: [DOD].

Task: Produce: (1) functional requirements (each: ID, statement, rationale, priority, acceptance idea), non-functional requirements, and data requirements; (2) an as-is process flow (steps, actors, systems, handoffs, decision points, pain points marked); (3) a to-be process flow addressing the pain points; (4) the gap analysis (what must change: process, system, data, role); (5) open questions and assumptions.

Format: Sections: Requirements (tables) | As-is flow (numbered) | To-be flow (numbered) | Gap analysis | Open questions & assumptions. ~600 words.

Verification: Every requirement must trace to an input or an objective; flag requirements that are solution choices without a stated need. Mark process steps that are assumed.

Validation: Walk the to-be flow with a stakeholder who does the work today: is it actually workable, or does it move the pain elsewhere? Adjust.
```

## What to fill in

- OBJECTIVE
- INPUTS
- AS_IS
- PAIN_POINTS
- SYSTEMS
- CONSTRAINTS
- DOD

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