# Design my company's operating rhythm of meetings and reviews

A weekly, monthly, quarterly, and annual cadence of meetings, reviews, and decisions, each with a clear purpose and owner.

- Topic: Projects & Operations
- Framework: Few-Shot
- Level: Standard
- Tags: Meetings, Analyze, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/design-my-company-s-operating-rhythm-of-meetings-and-reviews

## Prompt

```text
Help me design the operating rhythm for my company: the recurring meetings, reviews, and planning cycles that run the business.

**Company size and structure:** [HEADCOUNT, teams, locations, remote/hybrid]
**Current recurring meetings:** [LIST with attendees, frequency, and length]
**What's not working:** [e.g. "decisions get reopened", "I find out about problems too late", "too many meetings"]
**Planning cycle we use:** [e.g. OKRs, annual budget, none]
**Board meeting frequency:** [e.g. quarterly]

Design a cadence covering:
- Weekly: leadership team meeting (metrics, issues, decisions).
- Monthly: business or functional reviews.
- Quarterly: planning and priority reset, aligned to board meetings.
- Annual: strategy and budget.
- Company-wide communication: all-hands and written updates.

For each forum, give: purpose (one sentence), attendees, length, standing agenda, inputs required beforehand, decisions it owns, and outputs.

Then:
1. Show which current meetings to keep, merge, change, or cancel, and the hours saved.
2. Map the calendar: which week of the month or quarter each happens, so the data flows (e.g. month-end close lands before the monthly review).
3. Flag gaps where no forum owns a type of decision.
4. Suggest a 60-day rollout and how I'll know after a quarter whether it's working.

Keep it lean: a company of my size should not run a large-company process.
```

## What to fill in

- HEADCOUNT, teams, locations, remote/hybrid
- LIST with attendees, frequency, and length
- e.g. OKRs, annual budget, none
- e.g. quarterly

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