# Design a content production workflow with clear approvals

A content workflow from idea to publish with stages, owners, turnaround times, and approval rules.

- Topic: Projects & Operations
- Framework: Few-Shot
- Level: Standard
- Tags: Legal, Write, Rewrite & Edit, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/design-a-content-production-workflow-with-clear-approvals

## Prompt

```text
Help me design a content production workflow for my team.

**Team and roles:** [writers, editors, designers, SEO, SMEs, legal, approvers - in-house or freelance]
**Content types and monthly volume:** [e.g. "8 blog posts, 4 newsletters, 40 social posts"]
**Tools we use:** [e.g. project board, docs, CMS, scheduling tool]
**Current pain points:** [e.g. "drafts stall in review", "legal sees things too late"]
**Approval requirements:** [who must sign off on what]

Design:
1. Stages from idea to publish to report (e.g. idea, brief, draft, edit, SME review, design, compliance, final approval, scheduled, published, promoted).
2. For each stage: owner, input, output, definition of done, target turnaround.
3. A RACI table for the main roles.
4. Approval rules by content risk: what needs only an editor vs. SME, legal, or executive review.
5. Rules that stop bottlenecks: review deadlines, maximum revision rounds, what happens if a reviewer is silent.
6. A board or tracker setup: columns, fields, and status names.
7. A backwards timeline for a typical piece and for a rush piece.

Return the workflow as a table plus a one-page summary I can share with the team.
```

## What to fill in

- e.g. "8 blog posts, 4 newsletters, 40 social posts"
- e.g. project board, docs, CMS, scheduling tool
- e.g. "drafts stall in review", "legal sees things too late"
- who must sign off on what

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