# Decide which meeting requests my executive should accept

A triage rule set for incoming meeting requests plus reply templates for accept, decline, delegate, and go-async.

- Topic: Productivity & Planning
- Framework: Few-Shot
- Level: Standard
- Tags: Meetings, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/decide-which-meeting-requests-my-executive-should-accept

## Prompt

```text
Help me build a triage system for meeting requests sent to my executive.

**My executive's role and top priorities this quarter:** [LIST 3-5]
**Typical requests they receive:** [e.g. "vendor demos, internal syncs, intro calls, mentoring, media"]
**Current weekly meeting hours vs. target:** [e.g. "32 hours, want 20"]
**People who always get time:** [NAMES OR ROLES]
**Who can stand in for them:** [deputies, chiefs of staff, team leads]

Create:
1. **Decision rules:** a short flowchart in text - who's asking, does it serve a current priority, does it need my executive specifically, could it be an email or a document instead, is there a deadline.
2. **Outcomes:** accept | accept shorter (15/25 min) | delegate to [name] | ask for an agenda first | send async | decline - with criteria for each.
3. **Reply templates** for each outcome, warm but brief, in my voice on my executive's behalf. The decline should leave the door open where appropriate without promising future time.
4. **Weekly caps:** how many slots to protect for each request type, and focus time to defend.
5. **A monthly review:** what to check to see whether the rules are working.

Keep the rules simple enough to apply in under a minute per request.
```

## What to fill in

- LIST 3-5
- e.g. "32 hours, want 20"
- NAMES OR ROLES
- deputies, chiefs of staff, team leads
- name

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.