# Create an audit trail for an AI-assisted process

Defines what to record, what evidence to keep, and for how long whenever AI is used in a work process.

- Topic: Working with AI
- Framework: Few-Shot
- Level: Standard
- Tags: Legal, Write, Rewrite & Edit, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/create-an-audit-trail-for-an-ai-assisted-process

## Prompt

```text
Help me set up record-keeping for a process where AI is used, so we can show later what happened and why.

**The process:** [WHAT IT IS and where AI is used - e.g. "AI drafts responses to customer complaints, an agent edits and sends"]
**Why records matter here:** [e.g. "regulated industry", "customer disputes", "internal audit", "decisions about employees"]
**Systems available to store records:** [e.g. ticketing system, SharePoint, CRM, shared drive]
**Any retention rules I know of:** [POLICY or "unknown"]

Return:
1. **What to document each time AI is used** - tool and version, date, user, purpose, inputs (or a reference to them), prompt, AI output, human edits, reviewer, final decision, and disclosure to the recipient if required. Mark each as Essential or Nice to have for this process.
2. **Evidence to retain** - which artifacts to keep, in what format, where, and for how long. Flag where keeping the raw input would itself create a privacy risk, and suggest a safer alternative.
3. **Audit trail template** - a simple log with column headings I can paste into Excel or a form.
4. **Lightweight capture** - how to record this without adding more than a minute or two per use (templates, required fields, automatic logs).
5. **Review routine** - who checks the log, how often, and what they look for.

Do not invent retention periods. Where a legal or regulatory period applies, write [CONFIRM RETENTION PERIOD WITH LEGAL/RECORDS TEAM].
```

## What to fill in

- e.g. ticketing system, SharePoint, CRM, shared drive
- POLICY or "unknown"
- CONFIRM RETENTION PERIOD WITH LEGAL/RECORDS TEAM

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.