# Create a human-sustainability checklist for a team workflow

Produces a checklist to review a workflow for pace, workload, handoffs, after-hours demands, and recovery so it works for people long term.

- Topic: Leadership & Management
- Framework: Few-Shot
- Level: Standard
- Tags: Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/create-a-human-sustainability-checklist-for-a-team-workflow

## Prompt

```text
Help me create a checklist to check whether a workflow is sustainable for the people who run it.

**Workflow:** [e.g. "monthly close", "customer escalation handling", "content production"]
**Steps and who does them:** [PASTE OR DESCRIBE]
**Volumes, deadlines, and service levels:** [DETAILS]
**Tools and automation involved, including AI:** [DETAILS]
**Known pain points:** [e.g. "weekend work at month-end", "one person is the only expert"]

Build a checklist grouped into these areas, with yes/no questions and a note on what "good" looks like for each:
1. **Workload and pace:** realistic volumes, peaks planned for, buffers in deadlines.
2. **Hours and boundaries:** after-hours or weekend demands, on-call fairness, time-zone load.
3. **Single points of failure:** knowledge held by one person, cover for leave.
4. **Cognitive load:** number of tools, context switches, unclear handoffs, manual tracking.
5. **Autonomy and clarity:** clear owners, decision rights, priorities.
6. **Automation and AI effects:** whether automation removed work or added checking and coordination.
7. **Recovery and recognition:** time to recover after peaks, credit for invisible work.

Then:
- Apply the checklist to my workflow and mark each item green, amber, or red based on what I've shared, or "unknown" if I haven't said.
- List the top 3 fixes with an owner and a first step.
- Suggest how often to rerun the checklist.

Keep it neutral and practical. For changes affecting hours, pay, or contracts, note that HR and local employment law should be checked.
```

## What to fill in

- PASTE OR DESCRIBE
- DETAILS

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