# Create a before, during, and after AI-use checklist for a team task

A short tick-box checklist covering tool choice, data handling, verification, disclosure, and sign-off whenever your team uses AI on one task.

- Topic: Working with AI
- Framework: Few-Shot
- Level: Standard
- Tags: Write, Summarize, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/create-a-before-during-and-after-ai-use-checklist-for-a-team-task

## Prompt

```text
Create a practical checklist for using AI on a task my team does regularly.

**The task:** [e.g. "drafting job descriptions", "summarizing customer interviews", "preparing monthly sales commentary"]
**Who uses the checklist:** [ROLE and AI experience level]
**Approved AI tools:** [TOOLS]
**Data involved:** [TYPES, flag anything sensitive]
**What has gone wrong before, or could:** [e.g. "made-up numbers", "wrong tone with clients", "confidential details pasted in"]

Build the checklist in three parts, each 5-8 tick-box items written as short actions:
1. **Before** - is AI appropriate here, approved tool, data cleaned or redacted, context and source material ready, clear prompt.
2. **During** - give sources rather than asking AI to recall facts, ask for assumptions to be stated, keep sensitive details out.
3. **After** - verify facts, numbers, names, and dates against sources; check tone and audience fit; check for bias or unfair statements; confirm a human owns the final version; disclose AI use if required; record what was done if needed.

Then add:
4. **Red lines** - 3-5 things that mean stop and ask (e.g. "output will be used to decide about a person").
5. A one-line version of the checklist for a sticky note or Teams or Slack channel header.

Make every item specific to this task, not generic AI advice. Keep it short enough that people will actually use it.
```

## What to fill in

- ROLE and AI experience level
- TOOLS
- TYPES, flag anything sensitive

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.