# Cost and price a multi-day tour package

A tour costing sheet with fixed and per-person costs, break-even group size, markup, and a sellable inclusions list.

- Topic: Finance & Accounting
- Framework: Few-Shot
- Level: Standard
- Tags: Finance, Plan, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/cost-and-price-a-multi-day-tour-package

## Prompt

```text
Help me cost and price a multi-day tour package.

**Tour outline:** [DAYS, DESTINATIONS, ACTIVITIES, ACCOMMODATION LEVEL]
**Supplier costs (net rates):** [HOTELS PER ROOM/NIGHT AND OCCUPANCY BASIS, TRANSPORT PER VEHICLE/DAY, GUIDES, ENTRANCE FEES, MEALS, INSURANCE]
**Group size range:** [MIN AND MAX PASSENGERS]
**Currency and exchange risk:** [SUPPLIER CURRENCIES vs. SELLING CURRENCY]
**Sales channels and commissions:** [direct, travel agents at X%, OTA at Y%]
**Target margin:** [e.g. 20-25% gross]
**Taxes or regulatory charges:** [e.g. VAT on margin, tourism levies - or "unsure"]

Steps:
1. Split costs into fixed per departure (vehicle, guide, tour leader comps) and variable per person (beds, meals, entries).
2. Calculate cost per person at several group sizes and the break-even group size.
3. Price per person on twin share, plus a single supplement calculated from actual single room costs.
4. Build in currency buffer and agent commission so margin holds on every channel; show net margin by channel.
5. Flag where a minimum numbers clause, final payment date, and cancellation scale are needed to protect the departure.
6. Write the inclusions and exclusions list as a guest would read it.

Return a costing table, a price table by group size and channel, the break-even point, and the inclusions/exclusions list. Use only supplier rates I give; mark gaps as [GET QUOTE]. Package travel rules and tax treatment vary by country; confirm with my accountant and any travel trade body I belong to.
```

## What to fill in

- DAYS, DESTINATIONS, ACTIVITIES, ACCOMMODATION LEVEL
- MIN AND MAX PASSENGERS
- SUPPLIER CURRENCIES vs. SELLING CURRENCY
- direct, travel agents at X%, OTA at Y%
- e.g. 20-25% gross
- e.g. VAT on margin, tourism levies - or "unsure"
- GET QUOTE

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