# Combine a week of meeting notes into one action tracker

Pulls actions from several meetings into one deduplicated weekly tracker with owners, due dates, status, and overdue flags.

- Topic: Meetings
- Framework: RTF
- Level: Standard
- Tags: Meetings, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/combine-a-week-of-meeting-notes-into-one-action-tracker

## Prompt

```text
Combine actions from this week's meetings into one tracker I can manage from.

**Meetings, each labeled with date and name:** [PASTE NOTES OR TRANSCRIPTS FOR EACH MEETING]
**Last week's tracker (if any):** [PASTE or "none"]
**Today's date:** [DATE]
**How I will use it:** [Excel / Planner / a shared doc / a Teams or Slack post]

Rules:
- Merge duplicates: the same action raised in two meetings becomes one row, listing both sources.
- Carry over open items from last week's tracker and update their status if any meeting mentioned progress.
- Only record owners and dates that are stated. Use **[NO OWNER]** or **[NO DATE]** otherwise, and list those for me to assign.
- Flag anything past due as of today.
- Do not invent actions from general discussion; if something sounds like an action but nobody committed, put it under "Possible actions to confirm".

Return:
1. **Tracker** (paste-ready table): | ID | Action | Owner | Due | Status (Not started / In progress / Done / Blocked / Overdue) | Source meeting(s) | Notes |
2. **This week's priorities:** the top 5 actions by urgency and impact.
3. **Needs an owner or date.**
4. **Blocked items** and what is blocking them.
5. **Possible actions to confirm.**
6. A 5-line summary I can post to the team in Teams or Slack.
```

## What to fill in

- PASTE NOTES OR TRANSCRIPTS FOR EACH MEETING
- PASTE or "none"
- DATE
- Excel / Planner / a shared doc / a Teams or Slack post
- NO OWNER
- NO DATE

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.