# Check whether a manager's documentation supports disciplinary action

Stress-tests a manager's evidence before a warning or termination and tells you what is missing and what risks exist.

- Topic: HR & Hiring
- Framework: RTF
- Level: Standard
- Tags: Leadership, Writing, Analyze, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/check-whether-a-manager-s-documentation-supports-disciplinary-action

## Prompt

```text
A manager wants to take disciplinary action (warning, PIP, or termination). Help me check whether the documentation supports it.

**Proposed action:** [WHAT the manager wants to do]
**Manager's stated reason:** [THEIR WORDS]
**Documentation available:** [PASTE emails, notes, reviews, metrics, prior warnings - with dates]
**Employee's recent history:** [performance ratings, raises, praise, complaints raised, leave taken, accommodation requests]
**How others in similar situations were treated:** [comparators, if known]

Assess:
1. **Clarity of expectations** - was the employee told the standard, and when?
2. **Evidence** - is each problem documented with dates and specifics, or mostly opinion?
3. **Notice and chance to improve** - were they warned and given support and time?
4. **Consistency** - does the record contradict the action (e.g. strong recent review, a recent raise)? Are comparators treated the same?
5. **Timing risk** - does the action closely follow protected activity (complaint, leave, accommodation request)?
6. **Proportionality** - does the action fit the issue and our policy?

Return:
- A readiness rating: Ready / Needs more work / High risk - with a one-line reason.
- A table: gap, why it matters, what to do to fix it.
- Questions to ask the manager.
- A recommended next step.

Work only from what I provide; do not assume facts. Recommend legal review for High risk cases.
```

## What to fill in

- WHAT the manager wants to do
- THEIR WORDS
- comparators, if known

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