# Build a preventive maintenance schedule for my equipment

A maintenance plan that sets tasks and intervals per asset, balances workload, and tracks compliance.

- Topic: Projects & Operations
- Framework: RTF
- Level: Standard
- Tags: Summarize, Plan, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/build-a-preventive-maintenance-schedule-for-my-equipment

## Prompt

```text
Help me build a preventive maintenance (PM) schedule.

**Equipment list:** [ASSET | type | age | how critical (high/med/low) | hours of use per week]
**Manufacturer recommendations:** [PASTE OR SUMMARIZE, if available]
**Failure history:** [common breakdowns, downtime, repair costs]
**Maintenance resources:** [technicians, hours available, outside contractors]
**Production windows for maintenance:** [e.g. "weekends", "between shifts"]

Do this:
1. Rank assets by criticality (impact of failure on safety, output, quality) and condition.
2. For each asset, list PM tasks: task | interval (time- or usage-based) | duration | skill needed | parts. Use manufacturer guidance where given; otherwise propose intervals and mark them [CONFIRM WITH MANUFACTURER].
3. Spread the tasks into a 12-month calendar that fits our maintenance hours and production windows, avoiding pile-ups in one week.
4. A daily or weekly operator checklist (clean, inspect, lubricate) for simple tasks operators can own.
5. Metrics to track: PM completion rate, overdue PMs, unplanned downtime, mean time between failures.
6. Where failure history suggests condition-based checks (vibration, temperature, wear measurements) would beat fixed intervals.

Safety-related tasks (lockout/tagout, guarding, pressure systems, lifting equipment) may have legal inspection requirements; flag them and tell me to confirm with a qualified person.
```

## What to fill in

- PASTE OR SUMMARIZE, if available
- common breakdowns, downtime, repair costs
- technicians, hours available, outside contractors
- e.g. "weekends", "between shifts"
- CONFIRM WITH MANUFACTURER

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.