# Build a personal productivity system around my responsibilities

Designs a simple system for capturing, organizing, planning, and reviewing your work that fits your role, tools, and real week.

- Topic: Productivity & Planning
- Framework: Few-Shot
- Level: Standard
- Tags: Productivity, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/build-a-personal-productivity-system-around-my-responsibilities

## Prompt

```text
Design a personal productivity system that fits my job.

**My role and main responsibilities:** [PASTE]
**Where work comes in:** [e.g. email, Teams or Slack, meetings, tickets, my manager]
**Tools I already use:** [e.g. Outlook, Microsoft To Do, Planner, OneNote, Notion, paper]
**What's going wrong now:** [e.g. "I forget follow-ups", "my to-do list has 80 items", "I never get to strategic work"]
**My typical week:** [meeting load, focus time, travel]
**How much setup I'll tolerate:** [e.g. "under 1 hour, nothing fancy"]

Build the system around five parts:
1. Capture: one place every task lands, and how it gets there from each channel.
2. Organize: a small set of lists or tags (e.g. by project, next action, waiting-for).
3. Plan: how I choose daily and weekly priorities.
4. Do: how I protect time for the work that matters.
5. Review: a short end-of-day close and a 30-minute weekly review.

Return:
- The system on one page, mapped to my tools.
- Exact setup steps for this week.
- A weekly review checklist.
- Rules for handling requests that arrive mid-day.
- The three habits that will make or break it, and how to restart after I fall off.

Keep it as simple as possible. Use only tools I already have unless a new one clearly solves a problem I described.
```

## What to fill in

- PASTE
- e.g. email, Teams or Slack, meetings, tickets, my manager
- meeting load, focus time, travel
- e.g. "under 1 hour, nothing fancy"

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.