# Audit and clean up an overgrown training catalog

Reviews a training library to retire, merge, update, or keep courses based on usage, relevance, quality, and business need.

- Topic: Learning & Teaching
- Framework: RTF
- Level: Standard
- Tags: Education, Analyze, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/audit-and-clean-up-an-overgrown-training-catalog

## Prompt

```text
Help me audit and rationalize our training catalog.

**Catalog data:** [PASTE LIST - for each course if available: title, owner, last updated date, format, length, enrollments and completions over the last 12 months, rating, mandatory or optional, target audience]
**Current business priorities:** [LIST]
**Known problems:** [e.g. "duplicates across departments", "outdated screenshots", "learners can't find anything"]
**Resources for updating content:** [DETAILS]

Steps:
1. Flag likely duplicates and overlaps by topic and audience.
2. Flag content that is likely stale (not updated in [X] months, references old systems, policies, or branding).
3. Score each course on: business relevance, usage, quality signals, update risk, and whether it is mandatory.
4. Assign an action: Keep, Update, Merge, Retire, Replace (with curated or vendor content), or Needs review with owner.

Return:
1. A summary of what I found: number of courses per action, biggest problem areas.
2. A table: Course | Action | Reason | Owner to confirm | Priority.
3. Gaps: priorities with no course coverage.
4. Proposed catalog structure (categories and tags) so learners can find things.
5. A governance proposal: review cycle, ownership rules, and criteria for adding new courses.
6. A short message to course owners explaining the audit and what we need from them.

Use only the data I provide. Do not retire mandatory or compliance courses without flagging them for compliance review.
```

## What to fill in

- LIST
- DETAILS

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.