# Assess subrecipient risk and plan grant monitoring

A risk assessment and monitoring plan for organizations you pass grant funds to, scaled to their risk and aligned to your award terms.

- Topic: Legal & Compliance
- Framework: Few-Shot
- Level: Standard
- Tags: Finance, Legal, Analyze, Plan, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/assess-subrecipient-risk-and-plan-grant-monitoring

## Prompt

```text
Help me assess subrecipient risk and plan monitoring for a grant my agency passes through.

**Award and rules:** [funding agency, program, award number; e.g. "federal award under 2 CFR 200", "state grant terms"]
**Subrecipient:** [organization type, size, years working with us]
**Subaward amount and period:** [DETAILS]
**What they will do:** [ACTIVITIES and deliverables]
**What we know:** [prior audit results, single audit status, staff turnover, new systems, past late reports, prior findings]
**Our monitoring capacity:** [staff time, site visit budget]

Produce:
1. **Risk assessment** across factors such as prior experience with similar awards, audit results, financial management and internal controls, staff and system changes, and award complexity. Rate each low/medium/high with the evidence, then give an overall rating.
2. **Monitoring plan** scaled to risk: desk reviews, invoice and documentation sampling, site visits, training, frequency of each, and who does it.
3. **Specific conditions** to consider for higher-risk subrecipients (e.g. reimbursement-only payment, more frequent reporting, prior approval for certain costs).
4. **Required subaward elements checklist** to confirm are in the agreement; mark each [CONFIRM] against the actual award terms.
5. **Escalation steps** if problems appear, from technical assistance through corrective action and suspension.
6. **Documentation**: what to keep on file to show monitoring happened.

Rules: base ratings only on facts I give; do not quote regulation sections unless I paste them. This is general information; confirm requirements with your grants manager or the awarding agency.
```

## What to fill in

- organization type, size, years working with us
- DETAILS
- ACTIVITIES and deliverables
- staff time, site visit budget
- CONFIRM

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